Invoicing built for how builders bill.
Create clean, professional invoices your clients trust. Bill cost plus from your real labor, material, and trade partner costs, or bill fixed price by progress. You control how every invoice reads, and how it goes out.
Billing shouldn't be the scary part of the job.
Cost plus billing in QuickBooks is clunky and easy to break. Buildwise gives you the control it never could.
- Billable expenses are clunky and scary to touch.
- One wrong click and you miss a cost or upset your bookkeeper.
- No clean way to show your markup.
- No control over how the invoice comes together.
- Your labor, materials, and trade costs pull in for you.
- Every billed cost locks to its invoice, so nothing slips.
- Show markup on the total or by section, your call.
- You decide exactly how the invoice reads for your client.
Bill from the costs you already tracked.
As the job runs, Buildwise already holds your labor, material, and trade partner costs. When it's time to bill, pull the unbilled ones onto an invoice, add your markup, and send. You decide how much detail your client sees.
- Labor, grouped by position or by team member, with hours and rate.
- Materials itemized by supplier, or summarized to one line.
- Trade partners always list on their own, under their own heading.
- Your markup at the bottom, or by section.
- Chain of custody: billed costs lock, so you never double bill or miss a cost.
Send the invoice and the proof, together.
On a cost plus project, one send carries everything your client needs to trust the number. It starts with the automated client summary.
The automated client summary builds itself from the job: expected total, billed, and remaining up top, then every cost group with its Estimate, Change, Billed This Invoice, Previously Billed, and Total Billed, and Remaining. Attach it to any cost plus invoice with one toggle.
Material receipt backup
Flip it on and Buildwise attaches every material receipt tied to the expenses on that invoice. No hunting, no scanning, all of it.
Trade partner invoice backup
Attach every trade partner invoice behind the expenses on the bill, automatically. Your subs' numbers, right there as proof.
Everything arrives as separate PDF attachments in one email: the invoice, client summary, statement, material receipts, and trade partner invoices.
Bill for the progress you've made.
You bid a fixed price built from cost groups. As the job moves forward, you invoice the share of each cost group that's complete. Buildwise keeps track of how much of each group you've already billed, so every draw stays accurate.
Bill against your cost groups straight from the approved estimate, and see exactly what you've already billed on each one, so you never over-bill or miss a draw.
Bill by percent complete, three ways
When you bill by percent complete, you choose how much to draw. Pick the way that fits the job.
Remaining balance
Bill the full remaining balance across all of your cost groups in one move.
Percentage or amount
Bill a set percentage, or a set dollar amount, spread across all of your cost groups.
Manual by cost group
Set the exact amount to bill on each cost group, line by line.
Prefer to bill by milestone?
Not every fixed price job bills by percentage. With Free Form, you invoice the amount you agreed on as you complete each milestone: deposit, foundation, lock-up, completion. Each one goes out as its own invoice, built from a blank slate.
The whole money side, handled.
Getting paid is more than sending a bill. Buildwise runs the rest of it too.
Payment tracking
Record a full or partial payment and the invoice moves to paid on its own. Balance owing always current.
Deposits
Hold a client deposit on account, then apply it across invoices as the job runs. The balance tracks itself.
Credit memos
Record a credit when there's no invoice yet, then apply it to any invoice on the account when you're ready.
Reminder emails
Nudge an unpaid invoice with a reminder, sent right from Buildwise, on your terms, when you decide.
Two ways to bill, two clear paths.
Cost plus and fixed price start differently on purpose. Here's each one, end to end.
Add an invoice and choose From Unbilled Expenses (or From Scratch).
Check the costs to bill: labor, materials, trade partners.
Set how it reads: group labor, materials summary or detail, markup on total or by section.
Toggle the package: client summary, statement, receipts, trade invoices.
Send from Buildwise. Billed costs lock to the invoice.
Add an invoice and choose Percent Complete or Free Form.
Set the draw: remaining balance, a percentage or amount, or a manual amount per cost group.
Buildwise shows how much you've already billed on each cost group, so you know what's left to draw.
Toggle the statement of account to include.
Send from Buildwise, then track the payment.
Send your next invoice from Buildwise.
Join Buildwise and turn invoicing into the easy part of the job.
Sign Up For Buildwise